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Factsheet GS05 - Grants-In-Aid (GIA) Program


This Factsheet provides information about DVA's Grants-In-Aid (GIA) program, and how to apply.

What is the Grants-In-Aid program?

The GIA program forms part of the government's commitment to support the role of national ex‑service organisations (national ESOs) which provide co-ordinating and representational support within the veteran and defence community.

Funding is available for discrete projects or activities by national ESOs that address a specific problem or issue and will achieve a clear benefit to the ex‑service and Defence community. This may include projects that:

  • encourage co-operation and communication between the ex-service community, ESOs and the Australian Government; and/or
  • assist national ESOs to:
    • support their branches, sub-branches and affiliated organisations in performing advocacy, pensions and welfare work; and/or
    • advance the objectives of all ESOs more generally, including improved co‑operation and communication between national bodies, branches, sub‑branches and affiliated organisations on repatriation and military compensation matters.

The maximum annual grant to any national ESO is $10,000 and is subject to accountability requirements.  Depending on the demand for funding and the prioritisation of all applications, part funding only may be offered.

Who can apply?

An applicant must be a bona fide national ESO, meaning that it:

  • performs the functions of an effective national representative body;
  • has direct links to the ex-service community; and
  • has objectives that aim to benefit the welfare of its members.

How can the grant be used?

Grants funded under this program can be used to help pay costs such as:

  • conferences and other meetings (travel, accommodation, venue hire, etc);
  • interactions with local, State, Territory and Commonwealth government bodies; and
  • organisational improvements such as training in representational skills for key spokespeople in the organisation.

The grants cannot be used for salary assistance or the normal ongoing running costs of the organisation. Eligible items, funding exclusions and limits are fully outlined in the GIA Program Application Guidelines. These Guidelines are made available on the GIA  page of the DVA website at

When is funding available?

There is one funding round per year. Rounds open in approximately February each year and close in March. Dates are advised on the DVA Internet website.  Approved grants are paid early in the following financial year. Details of the next funding round will generally be made available on the GIA page of the DVA website at early in each calendar year. Applicants are advised to consult the website periodically to be informed of any updated information.

How to apply?

To apply, fill out the GIA application from. A form is developed specific to each funding round. When a new round has opened, the application form and the Grants in Aid Application Guidelines are made available on the GIA page of the DVA website at

Before completing an application form, applicants should read the GIA Program Application Guidelines, which includes a guide to completing the application form.

Applications must be made by filling out the form for the relevant round and returning it to DVA, before the round closes, using this address:

Assistant Director
Grants, Bursary and Advocacy Training
Department of Veterans’ Affairs
GPO Box 9998

How are applications assessed?

DVA staff assess applications and provides its recommendations to DVA’s Minister who makes the final decision. Applicants are notified in writing of the Minister’s final decision.

What happens if the application is successful?

The applicant is required to sign documentation accepting the grant and associated conditions. The signed documentation must be received by DVA before the grant can be paid. The preferred method of payment to a grantee is by direct credit to their bank account. Grantees are required to acquit the grant within a specified timeframe once the project is completed. Grantees are not eligible for funding if they have outstanding acquittals.

More Information

DVA General Enquiries

Phone: 1800 555 254 *


DVA Website:

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The information contained in this Factsheet is general in nature and does not take into account individual circumstances. You should not make important decisions, such as those that affect your or your organisation's financial or lifestyle position on the basis of information contained in this Factsheet. Where you are required to lodge a written claim for a benefit, you must take full responsibility for your decisions prior to the written claim being determined. You should seek confirmation in writing of any oral advice you receive from DVA.

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31 January 2017