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List of requirements

List of requirements for departmental annual report
Part of Report Description Requirement Page(s)
  Letter of transmittal Mandatory iii-v
Table of contents Mandatory vi-vii
Index Mandatory 350-370
Glossary Mandatory 342-343
Contact officer(s) Mandatory viii
Internet home page address and Internet address for report Mandatory viii
Review by Secretary
  Review by departmental secretary Mandatory 2-8
Summary of significant issues and developments Suggested 2-8
Overview of department’s performance and financial results Suggested 2-8
Outlook for following year Suggested 7-8
Significant issues and developments – portfolio Portfolio departments – suggested 2-8, 14-19
Departmental Overview
  Role and functions Mandatory 10-11
Organisational structure Mandatory 12
Outcome and programme structure Mandatory 13
Where outcome and programme structures differ from PB Statements/PAES or other portfolio statements accompanying any other additional appropriation bills (other portfolio statements), details of variation and reasons for change Mandatory None to report
Portfolio structure Portfolio departments - mandatory 10-11
Report on Performance
  Review of performance during the year in relation to programmes and contribution to outcomes Mandatory 38-127
Actual performance in relation to deliverables and KPIs set out in PB Statements/PAES or other portfolio statements Mandatory 38-127
Where performance targets differ from the PBS/PAES, details of both former and new targets, and reasons for the change Mandatory None to report
Narrative discussion and analysis of performance Mandatory 38-127
Trend information Mandatory 38-127
Significant changes in nature of principal functions/services Suggested None to report
Performance of purchaser/provider arrangements If applicable, suggested None to report
Factors, events or trends influencing departmental performance Suggested 38-127
Report on Performance continued
  Contribution of risk management in achieving objectives Suggested 131
Performance against service charter customer service standards, complaints data, and the department’s response to complaints If applicable, mandatory 98-99, 131-132
Discussion and analysis of the department’s financial performance Mandatory 134-135
Discussion of any significant changes in financial results from the prior year, from budget or anticipated to have a significant impact on future operations. Mandatory None to report
Agency resource statement and summary resource tables by outcomes Mandatory 310-318
Management and Accountability
Corporate Governance
  Agency heads are required to certify that their agency complies with the ‘Commonwealth Fraud Control Guidelines’. Mandatory v
Statement of the main corporate governance practices in place Mandatory 130-138
Names of the senior executive and their responsibilities Suggested 12
Senior management committees and their roles Suggested 130
Corporate and operational plans and associated performance reporting and review Suggested 130
Internal audit arrangements including approach adopted to identifying areas of significant financial or operational risk and arrangements to manage those risks Suggested 131
Policy and practices on the establishment and maintenance of appropriate ethical standards Suggested 130
How nature and amount of remuneration for SES officers is determined Suggested 139
External Scrutiny
  Significant developments in external scrutiny Mandatory 135-136
Judicial decisions and decisions of administrative tribunals and by the Australian Information Commissioner Mandatory 137-138
Reports by the Auditor-General, a Parliamentary Committee. the Commonwealth Ombudsman or an agency capability review Mandatory 5, 135-136
Management of Human Resources
  Assessment of effectiveness in managing and developing human resources to achieve departmental objectives Mandatory 138-143
Workforce planning, staff retention and turnover Suggested 140, 142
Impact and features of enterprise or collective agreements, individual flexibility arrangements (IFAs), determinations, common law contracts and Australian Workplace Agreements (AWAs) Suggested 138-139
Management of Human Resources
  Training and development undertaken and its impact Suggested 141-142
Work health and safety performance Suggested 329-330
Productivity gains Suggested  
Statistics on staffing Mandatory 306-309
Enterprise or collective agreements, IFAs, determinations, common law contracts and AWAs Mandatory 138-139
Performance pay Mandatory 139
Assets management Assessment of effectiveness of assets management If applicable, mandatory 143-144
Purchasing Assessment of purchasing against core policies and principles Mandatory 144
Consultants The annual report must include a summary statement detailing the number of new consultancy services contracts let during the year; the total actual expenditure on all new consultancy contracts let during the year (inclusive of GST); the number of ongoing consultancy contracts that were active in the reporting year; and the total actual expenditure in the reporting year on the ongoing consultancy contracts (inclusive of GST). The annual report must include a statement noting that information on contracts and consultancies is available through the AusTender website. Mandatory 144
Australian National Audit Office Access Clauses Absence of provisions in contracts allowing access by the Auditor-General Mandatory 144
Exempt contracts Contracts exempted from publication in AusTender Mandatory 144
Financial Statements Financial Statements Mandatory 156-303
Other Mandatory Information    
  Work health and safety (Schedule 2, Part 4 of the Work Health and Safety Act 2011) Mandatory 329-330
Advertising and Market Research (Section 311A of the Commonwealth Electoral Act 1918) and statement on advertising campaigns Mandatory 325-326
Ecologically sustainable development and environmental performance (Section 516A of the Environment Protection and Biodiversity Conservation Act 1999) Mandatory 331-333
Compliance with the agency’s obligations under the Carer Recognition Act 2010 If applicable, mandatory 327-328
Grant programmes Mandatory 145-146
Disability reporting – explicit and transparent reference to agency-level information available through other reporting mechanisms Mandatory 145
Other Mandatory Information continued    
  Information Publication Scheme statement Mandatory 137
  Correction of material errors in previous annual report If applicable, mandatory 340
  Agency Resource Statements and Resources for Outcomes Mandatory 310-318
  List of Requirements Mandatory 346
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